SUWS Constitution - Revision history

Stealthbird97: Updated Last Ammendment Date

2018-11-08T18:34:17Z

Updated Last Ammendment Date

← Older revision		Revision as of 18:34, 8 November 2018
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	This page contains the constitution of the Southampton University Wireless Society (SUWS), last amended at our [[Meeting:~~2013~~/12/05/EGM\|EGM on 05/12/~~2013~~]].		This page contains the constitution of the Southampton University Wireless Society (SUWS), last amended at our [[Meeting:2018/11/01/EGM\|EGM on 01/11/2018]].
	== Name ==		== Name ==

Schmendrick: Amendment to address SUSU madness. Passes 4 to 0

2018-11-01T19:35:11Z

Amendment to address SUSU madness. Passes 4 to 0

← Older revision		Revision as of 19:35, 1 November 2018
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	* ''Full membership'' is open to any registered student of the University of Southampton and/or full member of the Union.		* ''Full membership'' is open to any registered student of the University of Southampton and/or full member of the Union.

	* ''Associate membership'' is open to associate members of the Union. Associate members shall be entitled to the full rights and privileges as full members except that they may not nominate or vote in elections.		* ''Associate membership'' is open to associate members of the Union. Associate members shall be entitled to the full rights and privileges as full members except that they may not nominate or vote in elections. Associate members are also prohibited from standing for committee positions.

	The Relevant Union Officer must always be provided with an up to date copy of all member names and corresponding student numbers.		The Relevant Union Officer must always be provided with an up to date copy of all member names and corresponding student numbers.
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	</li>		</li>
	<li>[[Treasurer]]:<br/>		<li>[[Treasurer]]:<br/>
	The [[Treasurer]] shall maintain the accounts of the Society, which shall be available for examination at the AGM. Any funds spent by the Society must follow Union regulations ~~(as set out in the Constitution and Grant Aid)~~ and be authorised by the Treasurer and the President.		The [[Treasurer]] shall maintain the accounts of the Society, which shall be available for examination at the AGM. Any funds spent by the Society must follow Union regulations and be authorised by the Treasurer and the President.
	</li>		</li>
	<li>[[Secretary]]:<br/>		<li>[[Secretary]]:<br/>
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	== [[Committee]] ==		== [[Committee]] ==
	The administration and management of the Society shall be the responsibility of its committee. The committee shall consist of the officers ~~of the Society and~~		The administration and management of the Society shall be the responsibility of its committee. The committee shall consist of the officers of the Society.
	~~no less than 2 ordinary members~~ of the Society.

	== Society hand-over ==		== Society hand-over ==
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	</li>		</li>
	<li>[[Treasurer]]:<br/>		<li>[[Treasurer]]:<br/>
	The [[Treasurer]] must ensure that the Society's ~~copy of Grant Aid~~ is up to date and that the new officer has all bank account details transferred to him/her, along with all relevant documentation. The [[Treasurer]] must also ensure that a budget application for the following academic year is submitted to the Relevant Union Officer before the end of the summer term.		The [[Treasurer]] must ensure that the Society's financial documentation is up to date and that the new officer has all bank account details transferred to him/her, along with all relevant documentation. The [[Treasurer]] must also ensure that a budget application for the following academic year is submitted to the Relevant Union Officer before the end of the summer term.
	</li>		</li>
	<li>[[Secretary]]:<br/>		<li>[[Secretary]]:<br/>
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	<li>Notice of the AGM should be issued at least 7 days in advance of the meeting and advertised to Society members.</li>		<li>Notice of the AGM should be issued at least 7 days in advance of the meeting and advertised to Society members.</li>
	<li>Officers of the Society and committee members shall be elected at the AGM. The Society Secretary shall invite nominations at least 7 days in advance of the meeting.</li>		<li>Officers of the Society and committee members shall be elected at the AGM. The Society Secretary shall invite nominations at least 7 days in advance of the meeting.</li>
	<li>Nominations should be given to the Society Secretary before ~~the start of~~ the meeting.</li>		<li>Nominations should be given to the Society Secretary before or during the meeting.</li>
	<li>Each member of the committee ~~may~~ be invited by the Chairperson to make a short speech concerning his/her activities during the previous year.</li>		<li>Each member of the committee will be invited by the Chairperson (without obligation) to make a short speech concerning his/her activities during the previous year.</li>
	<li>The Relevant Union Officer should be invited to the AGM.</li>		<li>The Relevant Union Officer should be invited to the AGM.</li>
	<li>Minutes of the AGM shall be made available by the start of the summer term.</li>		<li>Minutes of the AGM shall be made available by the start of the summer term.</li>
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	<ol style="list-style-type:lower-alpha">		<ol style="list-style-type:lower-alpha">
	<li>Elections for Society Officers and committee members shall be held at the AGM. The [[Secretary]] shall invite nominations at least 7 days before the meeting~~. Nominations must be given to the [[Secretary]] before the meeting, on the nomination form provided~~.</li>		<li>Elections for Society Officers and committee members shall be held at the AGM. The [[Secretary]] shall invite nominations at least 7 days before the meeting.</li>
	<li>The elections will be advertised to all Society members.</li>		<li>The elections will be advertised to all Society members.</li>
	<li>The elections shall be carried out by show of hands or secret ballot, to be decided by the Chairperson at the start of the meeting. Should there be a tied result, the Chairperson may vote in favour of one of the candidates or may declare the post unfilled.</li>		<li>The elections shall be carried out by show of hands or secret ballot, to be decided by the Chairperson at the start of the meeting. Should there be a tied result, the Chairperson may vote in favour of one of the candidates or may declare the post unfilled.</li>
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	<li>The [[Treasurer]] of the Society shall be responsible for maintaining the accounts of the Society, which shall be available to the Relevant Union Officer and the Relevant Union Committee.</li>		<li>The [[Treasurer]] of the Society shall be responsible for maintaining the accounts of the Society, which shall be available to the Relevant Union Officer and the Relevant Union Committee.</li>
	<li>An annual statement of the Society accounts must be presented to the AGM by the Society Treasurer.</li>		<li>An annual statement of the Society accounts must be presented to the AGM by the Society Treasurer.</li>
	<li>The Society Officers are jointly liable for the proper management of the Society's finances and ensuring that the Union's ~~Grant Aid~~ regulations are applied.</li>		<li>The Society Officers are jointly liable for the proper management of the Society's finances and ensuring that the Union's regulations are applied.</li>
	</ol>		</ol>

Stealthbird97: This has probably been approved.

2018-08-23T17:04:56Z

This has probably been approved.

← Older revision		Revision as of 17:04, 23 August 2018
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	This page contains the constitution of the Southampton University Wireless Society (SUWS), last amended at our [[Meeting:2013/12/05/EGM\|EGM on 05/12/2013]]. The modified constitution has not yet been approved by the Relevant Union Committee; the previously approved version appears [http://www.suws.org.uk/index.php?title=SUWS_Constitution&oldid=1579 here].		This page contains the constitution of the Southampton University Wireless Society (SUWS), last amended at our [[Meeting:2013/12/05/EGM\|EGM on 05/12/2013]].
	== Name ==		== Name ==

Schmendrick: Removed incorrect notice from the bottom of the constitution.

2014-03-20T13:12:54Z

Removed incorrect notice from the bottom of the constitution.

← Older revision		Revision as of 13:12, 20 March 2014
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	----		----

	~~The above constitution was accepted by SUSU on the 3rd of May 2011.~~

Schmendrick: Updated the information at the top of the page regarding the date of last amendment and of the lack of SUSU approval.

2013-12-06T14:10:26Z

Updated the information at the top of the page regarding the date of last amendment and of the lack of SUSU approval.

← Older revision		Revision as of 14:10, 6 December 2013
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	This page contains the constitution of the Southampton University Wireless Society (SUWS), last amended at our [[Meeting:~~2011~~/03/10/EGM\|EGM on 10/03/~~2011~~]]. The constitution ~~was accepted~~ by ~~SUSU on~~ the ~~3rd of May 2011~~.		This page contains the constitution of the Southampton University Wireless Society (SUWS), last amended at our [[Meeting:2013/12/05/EGM\|EGM on 05/12/2013]]. The modified constitution has not yet been approved by the Relevant Union Committee; the previously approved version appears [http://www.suws.org.uk/index.php?title=SUWS_Constitution&oldid=1579 here].
	== Name ==		== Name ==

Schmendrick: /* Affiliations */ Applied EGM Amendment 7

2013-12-06T14:07:08Z

Affiliations: Applied EGM Amendment 7

← Older revision		Revision as of 14:07, 6 December 2013
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	==Affiliations==		==Affiliations==

	The Society may affiliate to an external organisation which is in line with the aims of the Society and which provides a direct benefit to its members. All external affiliations must be approved by the Relevant Union Committee. In order to affiliate to an external organisation, the matter shall be put to a discussion and vote of the membership present at a Society general meeting.		The Society may affiliate to an external organisation which is in line with the aims of the Society and which provides a direct benefit to its members. All external affiliations must be approved by the Relevant Union Committee. In order to affiliate to an external organisation, the matter shall be put to a discussion and vote of the membership present at a Society general meeting. For the purposes of this section, sponsorship from an external source is to be considered a form of external affiliation. Donations shall not in themselves be considered sponsorship.

	==Constitutional Amendments==		==Constitutional Amendments==

Schmendrick: /* Affiliations */ Applied EGM Amendment 6

2013-12-06T14:06:13Z

Affiliations: Applied EGM Amendment 6

← Older revision		Revision as of 14:06, 6 December 2013
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	==Affiliations==		==Affiliations==

	The Society may affiliate to an external ~~organization~~ which is in line with the aims of the Society and which provides a direct benefit to its members. All external affiliations must be approved by the Relevant Union Committee.		The Society may affiliate to an external organisation which is in line with the aims of the Society and which provides a direct benefit to its members. All external affiliations must be approved by the Relevant Union Committee. In order to affiliate to an external organisation, the matter shall be put to a discussion and vote of the membership present at a Society general meeting.

	==Constitutional Amendments==		==Constitutional Amendments==

Schmendrick: /* Affiliations */ Applied EGM Amendment 5

2013-12-06T14:04:26Z

Affiliations: Applied EGM Amendment 5

← Older revision		Revision as of 14:04, 6 December 2013
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	==Affiliations==		==Affiliations==

	The Society may affiliate to an external organization which is in line with the aims of the Society and which provides a direct benefit to its members. All external affiliations must be ~~reported to~~ the Relevant Union Committee ~~and to the Union AGM~~.		The Society may affiliate to an external organization which is in line with the aims of the Society and which provides a direct benefit to its members. All external affiliations must be approved by the Relevant Union Committee.

	==Constitutional Amendments==		==Constitutional Amendments==

Schmendrick: /* Membership */ Applied EGM Ammendment 4

2013-12-06T14:03:44Z

Membership: Applied EGM Ammendment 4

← Older revision		Revision as of 14:03, 6 December 2013
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	== Membership ==		== Membership ==

	* ''Full membership'' is open to any registered student.		* ''Full membership'' is open to any registered student of the University of Southampton and/or full member of the Union.

	* ''Associate membership'' is open to associate members of the Union. Associate members shall be entitled to the full rights and privileges as full members except that they may not nominate or vote in elections.		* ''Associate membership'' is open to associate members of the Union. Associate members shall be entitled to the full rights and privileges as full members except that they may not nominate or vote in elections.

Schmendrick: /* Extraordinary General Meetings (EGM) */ Applied EGM Ammendment 3

2013-12-06T14:02:48Z

Extraordinary General Meetings (EGM): Applied EGM Ammendment 3

← Older revision		Revision as of 14:02, 6 December 2013
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	<ol style="list-style-type:lower-roman">		<ol style="list-style-type:lower-roman">
	<li>An EGM can be called by the [[President]] or [[Secretary]] of the Society, or by written application to the Society [[President]] of at least 6 members of the Society, together with a written statement of the objects for which the meeting is being called.</li>		<li>An EGM can be called by the [[President]] or [[Secretary]] of the Society, or by written application to the Society [[President]] of at least 6 members of the Society, together with a written statement of the objects for which the meeting is being called.</li>
			<li>In addition to the circumstances specified in i., an EGM shall be called in the event that a part, or parts, of this constitution are no longer accurate or enforceable. This EGM shall be held within 1 month of the committee becoming aware of this matter, or the soonest appropriate date if this would be in conflict with subsection iv..</li>
	<li>At the EGM, no business other than that specified in the written statement shall be discussed.</li>		<li>At the EGM, no business other than that specified in the written statement shall be discussed.</li>
	<li>At least 24 hours notice of an EGM shall be given. The meeting must be held within 2 weeks of term time (excluding exam periods and as defined by the University calendar) of the request being given to the Society [[President]].</li>		<li>At least 24 hours notice of an EGM shall be given. The meeting must be held within 2 weeks of term time (excluding exam periods and as defined by the University calendar) of the request being given to the Society [[President]].</li>
	<li>The Relevant Union Officer shall be informed of the meeting and the reason for it being called, before it is held.</li>		<li>The Relevant Union Officer shall be informed of the meeting and the reason for it being called, before it is held.</li>
	</ol>		</ol>


	===Conduct of General Meetings===		===Conduct of General Meetings===